Location Register

Additional Contacts can be assigned to Locations.

Facilities > Property and Estates > Location Register - Contacts

The link will open the Location Register / Contacts grid. It is a grid view which can be searched, sorted and customised as normal.

To assign Contacts click Assign , entities in the right hand assignment window are connected.

To create Contacts see Contacts

Locations can be grouped together for Facilities Booking purposes, so if a Location has removable walls, multiple Locations can be booked out at once.

Note: To define grouped locations a minimum of three locations must be created; one for each single room and one for the room combination Example: Training Room 1, Training Room 2 and Training Room 1&2 , which is the grouped location. This means that Training Room 1 or 2 can be booked separately, but if Training Room 1&2 is booked it will add a booking in both Locations.

Facilities > Property and Estates > Location Register - Group Locations

The link will open the Location Register / Group Locations grid. It is a Grid view that can be customised and sorted as normal.

To assign Locations click Assign , entities in the right hand assignment window are connected.

Inventory can be allocated to a Location for Facilities Booking purposes. The Inventory must have been marked as either "fixed" or "fixed and floating" to be assigned to a Location.

Facilities > Property and Estates > Location Register - Inventory

The link will open the Location Register / Inventory grid. It is a grid view that can be customised and sorted as normal.

To assign Inventory click Assign , entities in the right hand assignment window are connected.

To create Inventory see Inventory Items

A room may have many different layouts available, e.g. Meeting room, Horse shoe, Cinema Style etc. Each of these layouts can have different attendee limits, setup and closure times.

Once a booking has been made against a location the Room Layout can be changed.

Facilities > Property and Estates > Location Register - Room Layouts

To add a new Room Layout click New , to edit an existing Room Layout click Edit . A pop up window will appear which will allow the creation or amendment of a Room Layout.

Click to view - Room Layout Fields and Descriptions

Locations can be linked to Departments.

Facilities > Property and Estates > Location Register - Departments

The link will open the Location Register / Departments grid. It is a grid view which can be searched, sorted and customised as normal.

To assign Departments click Assign , entities in the right hand assignment window are connected.

To create Departments see Departments

Consequential Unavailability is used to mark locations as unavailable as a knock on effect of a fault in another Location. e.g. if no water is available in the kitchen the cafeteria will have to close. This is part of the Payment Mechanism Module

Facilities > Property and Estates > Location Register - Conseq Unavailable

The link will open the Location Register / Conseq Unavailable grid. It is a grid view that can be customised and sorted as normal.

To assign Locations click Assign , entities in the right hand assignment window are connected.

Available from 4.4.5

Excitech Layersets can be linked to a Location.

Facilities > Property and Estates > Location Register - Floor Plan

From the drop down select the Excitech Layerset. For more information see Excitech Settings

Catering Menus are not always available for all Locations. If certain catering is not available in this Location it can be excluded from either the Location or the Catering Menus Entity.

Facilities > Property and Estates > Location Register - Catering Exclusions

The link will open the Location Register / Catering Exclusions grid. It is a grid view that can be customised and sorted as normal.

To assign Catering Exclusions click Assign, entities in the right hand assignment window are connected.

If using the Estates Management Module Rent, Lease and Rates Registers can be linked to a Location, and Locations Utilities can be recorded.

For more information see:

• Rates Register
• Lease Register
• Rent Register
• Utilities